The Art of Writing Clear Product Specifications
Writing clear product specifications is not a magic bullet that will save your project from failure. It’s a crucial step in the development process, but it’s only effective if you’re willing to put in the hard work and dedication required to create a high-quality spec.
The Problem with Meetings and Commitments
Think about the last meeting you attended. Did it start on time? Did everyone arrive prepared and ready to discuss the topic at hand? Or did people wander in late, apologetic and unprepared? This lack of accountability and respect for other people’s time is a symptom of a larger problem. We’re not keeping our word, and we’re not holding ourselves or others accountable for our commitments.
The Importance of Measurable Deliverables
A good product spec should include measurable deliverables that define what needs to be done and how success will be measured. This means avoiding vague terms like “faster” or “better” and instead using specific numbers and metrics to define what success looks like. By doing so, you’ll create a clear roadmap for your team to follow and ensure that everyone is on the same page.
The Politics of Measurement
Measurements and specs are inherently political, and fighting for clear and accepted measurements democratizes your work and provides a safety net for all those working under them. Without transparent measurements, stakeholders can manipulate the narrative to suit their own interests, and the assessment of success can devolve into a game of politics rather than a genuine evaluation of progress.
Creating a Culture of Accountability
Writing good product specs is not just about creating a document; it’s about creating a culture of accountability and transparency within your organization. By prioritizing clear communication and measurable deliverables, you’ll foster an environment where everyone is working towards the same goals and is held accountable for their actions.
The Jungle of Unclear Expectations
One of the trickiest problems involving specs is the assumption of unclear expectations. When expectations are unclear, teams can get bogged down in misunderstandings and miscommunications, leading to delays and frustration. To avoid this, make sure your specs are clear, concise, and well-defined, and that everyone involved understands what’s expected of them.
The Importance of Coding Standards
Just as food concerns itself with health standards, software concerns itself with development standards. Without well-defined coding standards, product implementation faces risks akin to eating contaminated or undercooked food. Make sure your organization has well-defined coding standards, thorough tests, and meaningful code reviews to protect your projects and ensure they meet the highest standards.
Conclusion
Writing good product specs is not a silver bullet, but it’s a crucial step in creating a culture of accountability and transparency within your organization. By prioritizing clear communication, measurable deliverables, and coding standards, you’ll foster an environment where everyone is working towards the same goals and is held accountable for their actions. Remember, great products don’t emerge from a vacuum; they germinate in an atmosphere of impeccable communication and transparent measurements.